Form Types - Insert vs Update Forms
FormFlow supports two main form types for different monday.com workflows. Understanding the difference helps you choose the right form type for your needs.
Insert Forms
Purpose: Add new items to your monday.com boards
How it works: External users submit data through the form → New items are automatically created in your board
Default Security: Forms are open and accessible to everyone. You can optionally enable a static password for additional security.
Best for: Lead generation, support tickets, project requests, event registrations, application forms
Learn more about Insert Forms →
Update Forms
Purpose: Modify existing board items
How it works: Each item must have its own dedicated form link (required) → Users access the form via the item’s unique link → Selected fields are updated with new data
Default Security: Forms are open and accessible to everyone. Each item must have its own dedicated form link (required) before users can access the form. You can optionally enable per-item passwords stored in monday.com board columns.
Automation: You can automate the generation of both links and passwords using monday.com automations.
Best for: Status updates, profile management, progress tracking, feedback collection, data corrections
Learn more about Update Forms →
Security Options
All security mechanisms are optional. By default, forms are open for all. You can enable security features individually or combine them:
- Password Protection (Optional): Static password (insert forms) or per-item passwords (update forms)
- Captcha (Optional): Protect against bots and automated submissions
- Geographic Restrictions (Optional): Limit access by country
- Time Limits (Optional): Set start and end dates/times for form availability
- Response Limits (Optional): Control maximum number of submissions
Learn more about all security options →
Quick Decision Guide
Use Insert Forms when:
- Collecting new information
- Expanding your database
- Gathering leads or applications
- Creating items from external submissions
Use Update Forms when:
- Modifying existing data
- Collecting status updates
- Tracking progress on ongoing projects
- You want to automate password and link generation
- Each item needs its own unique form link