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Forms⚙️ Form Settings

Form Settings & Configuration

Configure form behavior, submission handling, and security with FormFlow’s comprehensive settings. All security mechanisms are optional - forms are open by default.

Basic Settings

Allow Multiple Submissions

Control whether users can submit the form multiple times.

Enable: Users can submit the form multiple times. A “Submit Again” button appears after submission.

Disable: Users can only submit once.

Response Limits

Control how many responses your form can accept.

  • Set a specific number limit (e.g., 100 submissions)
  • Or select “No limit” for unlimited submissions
  • Form automatically stops accepting submissions when limit is reached

Time Limits

Restrict when your form is available for submissions.

  • Start Date & Time: Set when the form becomes active
  • End Date & Time: Set when the form stops accepting submissions
  • Custom Error Message: Customize the message shown when form is expired or not yet active
    • Default: “The form has expired or is not yet active”

Response Viewing

Control when users can see their form responses.

  • Show Response Before Submit: Users can review their entered data before final submission
  • Show Response After Submit: Display confirmation with submitted data after successful submission

Security Settings

By default, forms are open and accessible to everyone. All security mechanisms are optional - enable only what you need.

Enable Captcha - Optional

Protect your forms from automated bots and spam submissions. By default, captcha is disabled.

Features:

  • Prevents automated form submissions
  • Reduces spam and malicious entries
  • Simple checkbox verification for users
  • No additional configuration needed

When to Use:

  • Public-facing forms
  • Forms without password protection
  • High-traffic forms prone to spam

Form Protection (Password Protection) - Optional

Require a password to access and submit your form. By default, forms are open and do not require passwords.

For Insert Forms:

  • Static Password (Optional): Single password for all form submissions
  • Configure once in form settings
  • Same password for all users

For Update Forms:

  • Per-Item Passwords (Optional): Each item has its own unique password
  • Passwords stored in board columns
  • Can be generated automatically via automations

Configuration:

  • Enable password protection in form settings
  • Set password in form settings (for insert forms)
  • For update forms, map to the password column

Form Restrictions

Allowed Countries - Optional

Restrict form access based on geographic location. By default, forms are accessible from all countries.

Configuration:

  • Multi-select dropdown to choose allowed countries
  • Select specific countries to restrict access
  • Leave empty to allow access from all countries (default behavior)

Use Cases:

  • Compliance with regional data regulations
  • Limiting access to specific markets
  • Restricting to certain geographic regions

Submission Limits - Optional

Control how many times users can submit your form. By default, there are no submission limits.

Options:

  • Per User: Limit submissions per individual user
  • Per Time Period: Limit submissions within a specific timeframe
  • Total Limit: Set maximum total submissions for the form

Post-Submission Experience

Thank You Page

Customize what users see after submitting your form.

  • Custom Title: Default “Thank you for your submission!”
  • Custom Description: Default “Your form has been submitted successfully.”
  • Submit Again Button (when multiple submissions enabled): Customize button text and styling

External Redirect

Redirect users to custom pages after submission.

  • Success Page URL: Redirect to a custom success page on your website
  • Error Page URL: Redirect to a custom error page if submission fails
  • Automatic Redirect: Seamless transition without user interaction

Security Best Practices

Remember: Forms are open by default. Enable security options only when needed.

When to Enable Security

No Security Needed (Default):

  • Public forms for general use
  • Simple data collection
  • Forms where accessibility is priority

Basic Security:

  • Public-facing forms → Enable Captcha
  • Forms with limited submissions → Set response limits
  • Time-sensitive campaigns → Enable time limits

Enhanced Security:

  • Sensitive data collection → Enable Password Protection
  • Restricted access forms → Enable Password + Country Restrictions
  • High-risk forms → Combine multiple security layers

Public Forms (Lead Generation, Contact Forms):

  • Consider enabling Captcha to prevent bots
  • Consider country restrictions if needed
  • Use time limits for campaigns

Sensitive Forms (Applications, Registrations):

  • Enable Password Protection
  • Enable Captcha
  • Set strict submission limits
  • Use country restrictions if required

Internal Forms (Team Updates, Status Reports):

  • Consider enabling Password Protection
  • Use per-item passwords for update forms (if password protection enabled)
  • Set appropriate submission limits

Next Steps

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